Records Management

Records management addresses the complete life cycle of records from creation, maintenance, use, and disposition of records. They may be in paper form or electronic and include books, papers, maps, photographs, machine-readable materials, or other documentary materials.

Records lifecycle visualization
Alfresco One with Records Management has significant benefits:Increased User Adoption — One solution to support all content with easy declaration removes end user complexity and leads to greater user adoption
Single Repository — Allows management of all electronic files (documents, web pages, emails, images, corporate records, social and mobile files, etc.)
Simplicity — Single user interface for managing both standard content and corporate records
Reduced Cost and Reduced Risk — A DoD 5015.02 certified open source solution with no upfront license fees

Alfresco RM Features:• Simple Records Filing Upload records from a web browser, email or desktop
• In-place Record Declaration Declare records anywhere within Alfresco, and get instant access to files without having to navigate complex file plans
• Automated declaration Alfresco automatically files and declares records based on simple-to-configure business rules
• Dynamic record folders Dynamic file plans use business rules to automatically file records in the right file plan folder — creating the folder, if needed
• File plan Model the system to meet specific information governance and compliance needs
• Record Disposition Record categories can be applied to any level of the file plan to impose the required disposition schedules
• Rapid eDiscovery Powerful search features allow users to find records based on record contents and properties
• Full audit trail A complete audit trail shows who had access to which files and when, including the audit report, which can also be filed as a record
• Freeze and hold Records managers can freeze or put records on hold to prevent changes and suspend the default retention schedules