Important Factors in Achieving CMS Migration Success
With a CMS platform and data migration, mishaps are inevitable when an organization is not efficiently prepared to deal with data migration issues. Before looking to undertake any migration initiative an organization is best advised to conduct an assessment. In doing the assessment organization may avoid cost overruns and losing sight of the aim of the project and overall abandonment, which equates to waste of time and valuable resources. The assessment phase is critical to CMS migration success. Here are some important factors that should be considered for efficient CMS migration.
- Delegating Responsibility
Organizations should have knowledge of the project personnel who has total responsibility and ownership of data throughout the entire process to ensure CMS data maintains its integrity and is still useful after migration. There are persons who have varying roles to play within this process in order to achieve success. This ranges from the person, who is in charge of managing the project from inception to completion, to the individual who has the responsibility of the IT aspect of the project. Other persons to consider are individuals charged with the responsibility of extracting, transforming data and verifications, and persons who have knowledge of existing and new system to be implemented and its intended use.
- Knowledge of CMS Data Migration Challenges
Successful migration of legacy content must involve the migration team maintaining the rectitude of correlations between digital assets. Relationships may become complicated when attempting to restructure content, and extended processing times in retrieving data from outside of the source.Companies at first glance tend to underestimate the importance of data migration. The moment they get deeper into the process they realise the extreme effort it takes to get it suited to their specific type of business. This normally leads to a costly data migration process.
- Evaluate Relevant Data
The migration team must identify information worthy of migration by understanding the data requirements of the company, its business model and use of CMS. The focus on the new technology being adapted can over shadow the risk involved in having old but relevant content integrated into this new system and available to users. The team will need to decide on what information is relevant to the business and get rid of obsolete content. This will aid in making the migration process less complex and may improve on overall performance. Web pages that have become redundant and obsolete content are examples of data that may not warrant migration.
- Determine CMS System Needs
A CMS which controls content and other relevant information has criteria for the data which includes cleanliness, completeness and compatibility. Not meeting these criteria can lead to increased cost and time for larger migration projects.
The cleansing process involves identifying and getting rid of unnecessary or incompatible data. The aim of this process is to improve on consistency and completeness of data being put together from separate sources. Cleansing should ultimately conserve on storage and lead to increased speed performance.
- Outline the CMS Migration Plan
Dealing with web content both external and internal is extremely important as it impacts greatly on the productivity and sales of a business. The migration team with this in mind must be detailed and fully scrutinise any migration plan to be undertaken in order to avoid loss of any important information and minimise overall disruptions. There is no set structure to follow in doing the migration plan but there are some important factors to consider. Within the plan there must be consideration of what it is the company intends to achieve, in what time frame, the risks involved, and the resources that are required.
- Risk Assessment
Data migration is a tumultuous process which can take months to be completed and even with the most rigorous of planning the unexpected may arise. An important element to successful data migration is being proactive by putting measures in place to deal with risks. This will avoid any prolonged delays in executing the migration process that may negatively impact the business. The more risks that are identified in the early stages increases the chances of minimising their impact on the data migration process.
- Choosing the Right Resources
Migrating data into a new CMS can be done in many ways which include manual loading, custom scripting, and bulk loading via software. Migration teams should assess the advantages and disadvantages of each method in relation to business requirements. Manual loading is a fast method of migration suited for small data projects stored in a common database. Data migration, which requires managing larger data files would render manual loading ineffective, time-consuming, and expensive. It would introduce errors at various levels which would make the process inefficient.
Custom scripting looks to extract all the data and transforms it into a new CMS format to be integrated into the new system. This method may appear attractive to developers but involves a lot of trial and error and can cause delays and hinder the CMS implementation process. If scripts begin to malfunction or require modification there are unanticipated delays and costs to the business. Custom scripts decrease the chances of attaining data compatibility in an efficient time frame, while issues of integrity are still not accounted for.
CMS migration bulk loading software is the best option for heterogeneous data storage systems. It eliminates the issue of risks relating to compatibility, cost and scheduling. The software also allows the development team to make the system available while maintaining data integrity without hindering application performance or interrupting users.
- Procuring Professional Expertise
The most efficient way for any team to implement a data migration project is to acquire the services of a professional migration consultant. This coming together guarantees success and minimises cost due to an inefficient migration strategy. The consultant will conduct an assessment and provide recommendations for the most complex areas of migration from matters dealing with preparation of data to the necessary training requirements.